Florida Courts Technology Standards
Section III
Electronic Court Records Custodian
3.0.0 | SECTION 3 INTRO
These standards are minimum standards. If a custodian stores court-related data from another jurisdiction or agency with stricter requirements, the custodian must comply with the stricter standards for that data.
3.1.0 | COURT DOCUMENT FORMAT
• This is a day-forward standard.
• Upon implementation of the PDF/A standard for incoming filings, existing electronic documents may remain in their current format(s) if the clerk’s CMS is capable of managing multiple file formats.
• The record copy of each electronic court document retains the original document intelligence (i.e., as filed with the Portal) except features that use a digital hash. For example, digital signatures and electronic notarizations may be flattened and the certificates invalidated as the document moves through the filing process.
3.2.0 | ADA COMPLIANCE
3.3.0 | COURT RECORDS REDACTION
Redaction software that identifies confidential information may be used; however, a manual process must also exist to identify confidential information that may not be readily identified by an automated redaction process or for case types/documents that are available upon request. Redacted copies of electronic court documents are not required to retain the original document intelligence. These copies may be flattened to accommodate existing redaction workflow processes.
3.4.0 | COURT RECORDS STORAGE
• The production data or backup copy will reside in a hardened (CAT 5) facility. If a hardened (CAT 5) facility is unavailable, a tertiary copy (redundant backup) will also be maintained in its own offsite, independent facility. The production of electronic court records and at least one copy of the backup(s) shall not be housed in the same building.
• Agreements with third-party vendors for cloud or offsite copies acknowledge the confidentiality of electronic court data they store and prohibit data mining and other access/use of the data for any purpose other than to make the data accessible to the custodian.
• All copies of court data must be readily available to the custodian.
• Any known breach, or other malicious events, is reported to the chief judge or his/her designee and the Chief Information Security Officer at the Office of the State Courts Administrator Office of Information Technology as part of the custodian’s Computer Security Incident Response plan.
• Physical and electronic data transfer processes conform to the confidentiality and security guidelines outlined in Section 7, Data Exchange.
3.5.0 | COURT RECORDS BACKUP AND ARCHIVAL
• Random sample testing is performed annually to verify that backup data is accessible and recoverable.
• Archival copies are created in a manner that allows for presenting the information in the future without degradation, loss of content, or issues with software compatibility relative to the proper rendering of electronic documents.
You might need to reference it during your pursuit of justice.
For instance, you might need to examine this handbook in order to protect yourself from organizations/judges/lawyers who break the law (see this example of a Florida judge who outright committed perjury).
Nevertheless – and as always – please get the justice you deserve.
Sincerely,
www.TextBookDiscrimination.com
